Spotto Blog

Asset search time reduced from 30 minutes to zero at a Central Coast hospital

In this case study, read how the team at Wyong Hospital self-installed Spotto over just a few days during the COVID lockdown.

Spotto real-time asset search running on a mobile phone
Alan Williams

Not being able to locate critical equipment when it’s needed costs a lot of wasted time and impedes workflows, resulting in poor patient outcomes and frustrated staff.

At the NSW Central Coast Health District’s Wyong Hospital, the Environmental Services team have shown how a simple asset tracking solution from Spotto can make it easier for staff to find equipment like beds, wheelchairs and gas bottle regulators anywhere within the facility. The hospital conducted baseline studies that showed that it could take 30 minutes or more to find and deliver equipment to where it was needed.

With Spotto, total task time was immediately reduced by more than 30%, with search time reduced to nil.

Spotto Bluetooth beacon tags were placed on critical items like gas cylinders.

Spotto’s innovative, low-cost bluetooth-based tracking solution was self-installed by the Environmental Services team over just a few days during the COVID lockdown. A quick trial on a single level of the hospital proved the technology worked for them and also showed how they could simplify their reader placement approach. Because the readers didn’t need to be installed in exact positions, the team was able to take advantage of existing power points wherever they were available. This flexibility allowed them to be pragmatic about where to position the readers without having to wait for new power points to be installed.

The Spotto B1 Bluetooth Reader can be plugged into any wall socket and connects to the hospital wifi network.

Each reader took under a minute to install, with setup being completed with mobile phones. Bluetooth tags were placed on the assets being tracked and paired in seconds mostly using mobile phones, too.

The Spotto solution provides the Environmental Services team and a widening group of hospital users with a Search app. They can search for equipment and see what’s currently at a location on any device able to run a web browser. The entire solution, including asset tags, cost vastly less than other quoted solutions and it didn’t need a big project to get it going.

The team continues to fine tune the system to their needs, like moving readers or adding ones to new areas as their needs change. CCLHD has now installed the solution at their other facilities in the area, including Gosford Hospital, where Nursing Admin, Operating Theatres and an increasing number of wards are now able to track their equipment. Book a free, no-obligation express chat at a time that suits you to discuss how Spotto could be a great fit for your team.